convention services

Elevate your next business gathering by taking advantage of the Beaumont CVB's complimentary services. From site selections and program planning, to tours and accommodation bids, our services will make your life easier. The following services are provided based upon the number of delegates and number of room nights.


  • Online RFP 
  • Customized proposals 
  • Presentation to board, delegation & selection committees 
  • Site inspections of convention facilities and hotels


  • Pre/On-site registration assistance
  • Adhesive name badges or pre-printed pin-on name badges for delegates
  • Ribbons with appropriate designations
  • Use of beautiful Beaumont photography for registration form, newsletter, and website promotions

Promotional Material 

  • Collateral materials for bid presentation
  • Area attraction brochures, maps and other literature
  • Convention bags
  • Welcome banner
  • Beaumont CVB amenity items and local products
  • Gift packages

Special Arrangements

  • Official welcome by local dignitaries
  • Centralized rooming
  • Spouse/Youth activities
  • Entertainment and private parties
  • Shuttle transportation resources
  • Decorating services

Public Relations 

  • Press conference planning
  • News release preparation and distribution
  • Media lists 
  • Social Media Assistance

Click here for Convention Services Proposal.